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Number of Significant Digits

Number of Significant Digits for ID Embedded in Check #

If your accounting program is able to print a check number on the check printout (most do), then MultiCHAX can automatically determine the bank account. This can only be applied in our software if you choose the “Automatic” method of check selection (Ultimate Edition only).

You should specify in your accounting program, for it to provide a large number of digits for check number, preferably 8 or more. Example check number: 87654001. This will let you use the first (left most) three positions to designate a bank number while still leaving at least five positions for the check sequential number.From the above check number: the number of significant digits would be 3, with a max length of 8 digits.

Thus you can issue one hundred thousand checks on a single bank account before you need be concerned about the incrementing of the check number affecting the bank number assigned to the first digits.

If your accounting program does not allow eight digits, you will have to compromise the number of digits you use for the bank account or the number of digits remaining for sequential check numbers. One digit will allow for nine bank accounts. Two digits will allow for ninety bank accounts to be automatically selected (10-99). Three will allow for you to assign up to nine hundred bank accounts to a single control file. Assign a number of digits to take care of the maximum number of checking accounts.

Remember, your accounting program will be unaware of this use of the check number, so you must monitor the use of sequential numbers to prevent corrupting the leading significant digits. For example, if you only have a seven digit check number (7654001) and use the 3 leading positions (765) as account numbers, this will leave only four digits for sequential check numbers (check numbers between 7654001 till 7659999), and so you must manually reset the starting check number to 1 before you reach 9,999 checks.

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Activate your license

To activate or change your license (serial key) for MultiCHAX, please follow these instructions.

  • Open MultiCHAX
    multichax main screen
  • Select the menu SETUP
    multichax setup screen
  • Click on “Enter New Serial #”
  • Enter your serial number (case sensitive)
    serial number
  • MultiCHAX will record your serial number and exit.

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Set descriptive printing

You can adjust some printed wordings, symbols and their positions on the check. Open MultiCHAX > SETUP > Select Control > Edit this Control > Set Descriptive Printing.

Set Descriptive Printing

 

  • Print the words “Pay to the Order Of”. Print the words in either 2 lines or 4 lines.
    Pay to the order of
  • Print word “Amount” and currency symbol. You can change the wording of the word amount and the currency symbol. For example, “Dollars $”
    amount symbol
  • Print the word “Check Number”
    check number
  • Print the Bottom Signature Line. You can also change the bottom signature text. For example, “Authorized Signature Required”
    bottom-signature-line
  • Print the alignment box. Turn on the print the alignment box for use with CHAX checks and visually align them.
    alignment box
  • Print the word “Date”
    date

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Editing your Control Record

  • Open MultiCHAX and select SETUP from the menu.
    multichax main screen
  • In the SETUP screen, click on SELECT THIS CONTROL
    multichax setup screen
  • Click EDIT THIS CONTROL
    Control Record Screen
  • The following is the EDIT CONTROL SCREEN
    multichax-setup-screen03
  • The following is your check placement settings. Select Top, Middle, Bottom, or 3-up check styles. Note: Only 1 style can be selected per control record.
    check-placement
  • Select the number of stubs. You may select 1, 2, or Z-Fold. See Z-fold checks for more information.
    stubs
  • Method of bank selection. (NOTE: Automatic feature available on Ultimate Edition only). In Manual mode, a list of banks will be displayed for selection and a check number confirmation screen before checks are sent to the printer. In Semi-Auto mode, the bank will be selected by MultiCHAX, and the check number confirmation screen will be displayed before checks are sent to the printer. In Automatic mode, the bank and check numbers are automatically selected by MultiCHAX when properly configured. Read Method of Bank selection for more information.
    Bank Selection Method
  • Input control: the entries below are dependent on the current accounting program. MultiCHAX reads the field positions of each variable. Each field has its own coordinates (row and columns) and length that can be viewed by printing the grid layout page. (NOTE: Fields in white are required. Fields in yellow are optional)
    Input control
  • Output control: the entries below are where the variables will be printed on the checks. We suggest you print a test page and adjust the output control as necessary. (NOTE: The values are adjust in inches)
    output-control
  • Print in Compressed Font. Various settings can be changed to be printed in a fixed font size of 17 CPI (characters per inch). Mark the box to change the fields for:
    Print Stubs in 17 CPI
    Print Amount Spelled Out in 17 CPI
    Print Payee Name and Address in 17 CPI

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Adjusting the MICR line (vertical and horizontal alignment) on your checks

  • Select “Set MICR Offsets” in the MultiCHAX® toolbar
    multichax main screen
  • The following screen will be displayed
    Set MICR Offsets
  • Since any two printers are slightly different in the way they feed and align paper, the means for compensating for these differences, the following “Offset” instructions are provided. It is important that the image printed aligns within fairly close tolerances to the perforations on the check forms. Checks supplied by Chax® have special patented alignment features which are used to insure proper printing alignment. This insures that the MICR printing is within the print placement tolerancesrequired by the banking industry.Enter the Vertical and Horizontal offsets in inches, with decimals. This value is to adjust the printing image on the check form. It is recommended that you start with a value of 0 for the vertical and 0 for the horizontal.

    Horizontal Offsets: Positive numbers move to the right and negative numbers move to the left(e.g., 1.5 moves the item 1 1/2 inches right. -1.5 move the item 1 1/2 inches left).Vertical Offsets: Positive numbers move down and negative numbers move up(e.g., 1.5 moves the item 1 1/2 inches downward. -1.5 moves the item 1 1/2 inches upward).Note: Print a test check and observe the box that is supposed to surround the word “date” that is preprinted on the check. You can use a ruler to determine the necessary adjustments and then repeat this process until proper positioning is obtained. In addition, to insure that there is no improper skew to the printed image, four short horizontal lines are printed which should straddle the perforations.
  • After printing a test sample, you will be able to return to this screen to further adjust the Offsets. You should now be ready to print a check, for additional fine tuning of printing options and check layout.

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Adding a new bank account

To add a new bank account, you must be logged in to MultiCHAX as an administrator.

NOTE: No other users can be logged in while adding bank accounts or setting up the control records.

  • Open the MultiCHAX program
    multichax main screen
  • Click on the SETUP menu
  • Click on Select Control
    multichax setup screen
  • Click on Select a Bank
    Control Record Screen
  • Select Add Bank
    Bank Setup Screen
  • Enter a unique 3 digit number for your bank account
    Bank Number to Add
  • You may be prompted to complete the add. QuickBooks users can ignore this message. If you are using the automatic bank selection feature, please refer to “Methods of Bank Selection
    bank-number
  • Enter your bank information.
    bank-info
  • Transit Number: Enter the Transit Numbers as they appear on your checks. The transit numbers may be printed as a numerator and denominator of a fraction, e.g.: This would be entered as 12-345 / 280.
  • Enter your MICR line in this order:
    [routing symbol] + [9 digit routing number] + [routing symbol] + [optional on-us symbol] + [account number] + [required on-us symbol]
    MICR Line
    To print a routing symbol, enter $ (shift+7)
    To print an on-us symbol, enter a /
    To print a dash symbol, enter a –
    symbols
  • Account Name & Address
    Enter Name, Address, and Telephone Number of the account exactly as you wish it to appear on the check. The top line will be printed in bold type. The Second line will also be printed in bold type if you enter “Y” in Bold This Line (Y/N). Left justify all entries (start all entries in the leftmost position – do not precede with spaces).
  • Deposit Ticket MICR Line
    Enter the MICR characters as shown on a deposit ticket provided by the bank.
  • Number of Signatures
    Enter “2” if you wish to print a second signature line on each check. If this entry is 2 an extra signatureline will be drawn on the face of the check above the one which is preprinted.
  • Top Signature Message
    Enter a message, if one is desired, to be printed above the bottom signature line. This will be below the top signature line if the extra signature is called for by a 2 in the previous “Number of Signatures” field. This can be used for a message such as “Two Signatures Required”, “Not valid over $500”, etc
  • Dollar Trigger for Top Signature
    If “Number of Signatures” is 2: Enter a dollar amount.. If a check is equal to or greater than the Dollar amount a second (top) signature line and message will be printed. If you enter 0 dollars the top signature message will always be printed.
  • Logo File Name
    The name of the file which has the digitized logo for this bank account. The entry should include the drive letter and complete path. For example: c:appdirlogo.jpg. If you are not using a special Logo File enter all spaces (use space bar repetitively to end of the field) or click “Clear”. You should use the browse button to make sure that a valid location is selected. The file must be in Bitmap, JPEG, or GIF file format and should be sized to ¾” x ¾”.
  • Signature File
    The name of the file which has the digitized signature for this bank account. The entry should include the drive letter and complete path. For example: c:appdirsigntre.sig . If you are not using a special Signature File enter all spaces (use space bar repetitively to end of the field) or click “Clear”. You should use the browse button to make sure that a valid location is selected. The file must be in Bitmap, JPEG, or GIF file format and should be sized to ¾” x 3.5”.
  • Overlay File
    The name of the file which has the digitized Check overlay for your particular accounting software. The entry should include the drive letter and complete path. For example: c:winmicrspecial.ovl. If you are not using a special Overlay File enter all spaces (use space bar repetitively to end of the field) or click “Clear”. You should use the browse button to make sure that a valid location is selected. The file must be in Bitmap, JPEG, or GIF file format and should be sized to 8 ½” x 11”.
  • Number of Extra Copies
    If you have a printer with more than one paper feed tray you may use this feature to print extra copies of each check. Enter 1 for one extra copy or 2 for two extra copies. The extra copies will print out on paper from the tray designated to hold blank paper and will not have the MICR print nor will they be printed with a signature even if one is used on the original copy, the default is zero.
  • Bank Quick Pick Name
    If you would like a more descriptive line to show when you are presented with a list of banks to
    choose, enter such a descriptive name here. If this is left blank the Bank Name (1st line) will be
    used.
  • Control Buttons
    OK: accept bank info and return to main screen
    Print Test: Print a test check for this bank
    Prev. Bank: Go to next lower bank number
    Next Bank: Go to next higher bank number.
  • Testing
    Test samples should be printed of each bank account set for laser printing. Most banks will test these samples so that they are certain they meet their processing requirements, and the specifications of the American Bankers Association. In any case the sample checks should be checked very carefully. CHAX, Inc. recommends that you have the bank test samples. In no case will CHAX, Inc. be responsible for consequential damages or any fees for returned checks levied by any banks.
  • Periodic Examination
    Each time you prepare checks on the laser printer you should visually inspect the registration marks to be sure that the checks have been produced without being misaligned. The darkness of the image should be noted. Any lightening of the image may mean that not enough toner is being applied and service may be needed. It is important to change toner and image drum as soon as indicated by the machine or manufacturer’s instructions.

Test samples should be printed of each bank account set for laser printing. Most banks will test these samples so that they are certain they meet their processing requirements, and the specifications of the American Bankers Association. In any case the sample checks should be checked very carefully. CHAX, Inc. recommends that you have the bank test samples. In no case will CHAX, Inc. be responsible for consequential damages or any fees for returned checks levied by any banks.

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