To print payroll checks (paychecks) from QuickBooks Online, you will need the following requirements:

  • Firefox / Chrome Browser
  • Adobe PDF Reader
  • Subscription to QuickBooks Online Payroll (30 Day Trial is available)

Once enrolled in a QuickBooks Online account and QB Online Payroll, you can follow the guide to setup printing payroll checks for your employees. Starting in Feb. 2014, QuickBooks Online has a new home screen interface, similar to the 2013/2014 desktop editions. [Click on the image to see more details.]

home-screen

 

Click on the “gear” symbol in the upper right corner of the home screen.

 

qbo-gear-setup

 

Mouse over the gear icon and it will open the setup menu screen. Click on the Payroll Settings to start configuring Paychecks.

 

setup-menu

 

Once the payroll settings (or preferences) are displayed, you can click on the Paycheck Printing option to configure how the checks will print.

 

payroll-settings

 

For best results, select the  pre-printed check single stub option when printing checks using MultiCHAX.

print-1-stub

 

Clicking OK in the Paycheck Printer Settings will take you to the Printer Setup screen.

This portion is only necessary if you are using your own Pre-Printed checks and not printing checks using MultiCHAX.

 

printer-setup

 

Next, setup employees by adding them in the Payroll Setup under Employees.

Here you can configure their hourly rate, and if they prefer direct deposit or paper check.

You can also configure their deductions, and see a sample view of their paycheck on the right hand side.

 

setup-employee

 

After setting up an employee, you will be taken to the current pay period screen.

In this section, you can enter the employee’s hours, and change the pay date.

 

employee-pay-details

 

Clicking on Preview Payroll will display the current pay period’s paychecks, total amounts, with employee taxes and net pay.

At this point, you can submit the payroll to print the paychecks.

 

review-and-submit

 

Once payroll is submitted, checks will be ready to print. You can enter check numbers to track.

 

print-paychecks

 

Once printed, the check is saved and printed as a PDF.

The screenshot below is how it looks in Adobe Acrobat.

paycheck-pdf

 

Learn more about how to print your own checks with MICR using MultiCHAX